What do you do when you need to send emails in the future but have time to do it now? You can schedule an email in Gmail to send to the necessary recipients when the time comes. This also gives you time to edit or cancel the email if you change your mind.
Keep reading to learn how to schedule an email in Gmail using your desktop or mobile device.
How to Schedule an Email in Gmail
Scheduling an email means composing an email but sending it later automatically. You can use Gmail on your computer, tablet, or cellphone. Below are step-by-step guides on how to schedule an email using various devices.
On Desktop
If you usually use your computer to send emails, then you can follow the steps below to send scheduled emails using Gmail:
Step 1: Click on the arrow next to Send
When you’ve selected the people you’re sending the email to, compose the email and attach the files you’d like to send, then click on the arrow next to the send button.
Step 2: Hit “Schedule send”
“Schedule send” will pop up; click on it.
Step 3: Choose a Date
There’ll be a couple of dates and times suggested; select when you’d like your email to be sent. If none of them is the desired date or time, you can click “Select date and time” at the bottom and choose the specific date and time you’d like the email to be sent.
Step 4: Click on the Schedule Send Button
When you’ve selected the date and time, click the “Schedule send” button.
On Mobile
If you’re using your mobile device to schedule an email and have the Gmail app installed, follow the simple steps below:
Step 1: Click on the Three Dots
When you’ve composed the email, click on the three dots at the top right corner next to the send button.
Step 2: Select “Schedule send”
More options will roll down; select “Schedule send.”
Step 3: Choose Suggested Times
A couple of preset times will be suggested, select one, or set your own time by clicking on the “Pick date & time” tab. Once you do that, the message will be scheduled.
How to View and Edit Scheduled Emails?
To view a scheduled email on Gmail, go to the “Scheduled” folder. This is where you’ll find a list of your scheduled emails. Click on the one you’d like to view, and you’ll see the details of the email.
If you want to know how to edit a scheduled email in Gmail, continue reading.
The email will pop up in the compose box, so you can edit it by adding or removing certain parts of it. Once you’re done, click send if you want to send it immediately or the “Schedule send” button for a future date.
How to Cancel Scheduled Emails in Gmail
If you want to know how to cancel a scheduled email in Gmail, follow the same steps as when editing and clock on the “Cancel send” button.
However, after clicking the “Cancel send” button and the email pops up as a draft, exit it so it falls into the draft folder instead of a scheduled email.
The other option is to click on the trash can icon at the bottom right of the email, and it’ll be deleted completely.
Final Thoughts
Whether using a desktop or a mobile device, scheduling emails in Gmail is straightforward. Instead of pressing the send button after composing an email, press the arrow or three dots next to it for more options.
From there on, the next steps will be easier to follow. Once the email is in the scheduled emails folder, you can view, edit, and cancel it. When you’ve sent emails, you can also track them using PandaDoc’s free email tracker for Gmail.
FAQs
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You can delay it by clicking more options next to the send button. When you do that, the schedule send button will show; click on it and then choose a date and time you’d like the email to be sent.
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When using Gmail, you can compose and schedule many emails. Gmail allows up to 100 emails to be saved and stored in the scheduled folder. If you have more emails to schedule, save them as drafts and add them to scheduled emails when some have been sent.
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No. Recipients of scheduled emails will get them on the date you scheduled, and they’ll receive them as though they were composed and sent on that date. Hence you must write the email as though you’re writing it on that date.
