How to Create an Email Group in Outlook

Sending emails is a necessary process in both our business and personal lives. Microsoft includes many timesaving features in its email client. You can create an email group in Outlook, which will enable you to send the same email to all team members without manually entering everyone’s email addresses and missing someone. If you’re wondering how to create a group email in Outlook, don’t worry; this article is for you. Keep reading to learn how to make a group in Outlook.

What Are Outlook Groups?

Team email in Outlook or group emails is a process where you add certain members to the same grouping in your mailing client. Microsoft has made creating a group in Outlook easy, which you can use to send bulk emails without manually adding all the recipients. Creating Outlook groups can help users save a lot of time that could be spent on other activities.

When you set up group email in Outlook, you can simplify your mailing processes and improve your production as you no longer have to waste time manually adding email addresses to your bulk messages. You can set up email groups in Outlook to communicate with various teams. For example, you can have a grouping set up to communicate with your production team and a different one for your marketing team. 

Outlook email group setup is a convenient feature no matter what department you work in or even for personal use. You can set up a group for your direct family communications. It can even be used by marketers to reach out to returning customers. If you’re wondering how to create a group email in Outlook, the process is actually quite simple and only takes a few minutes.

Setting up these teams allows you to conveniently communicate with various individuals at once. While it’s possible to continue manually adding recipients to an email, the task becomes labor intensive when you’ve got more than 50 recipients to add, not to mention more than this. 

Manual entry of email addresses also opens you up to human error, and it’s more likely that recipients get left out, or a mistake is made when copying their email address. Creating these groupings eliminates those errors and makes sending bulk emails more efficient.

How To Create a Group in Outlook?

If you’ve been thinking, ‘How do I create a group email in Outlook?’ you don’t have to look any further. We’ve compiled all the necessary steps you need to take and will show you how to create an email group in the Outlook web version.

Step 1: Open Outlook

The process of how to set up group emails in Outlook starts within the email client itself. As such, you need to open Outlook on your device and click on the People icon at the top-left of the screen. 

Step 2: Click on ‘New Contact’

Once the email client is open, you can create a group by clicking on ‘New contact’ in the top ribbon of the ‘Home’ tab. Select ‘New group’ from the list.

Step 3: Set a Group Name

A new window will open where you can manage your new team. Start by giving the group a name so that you can clearly distinguish them from other teams. Group names can be as simple as ‘Marketing Team,’ or they can become more complex, such as ‘Vendors – New Jersey.’ Add a description if needed and press ‘Create.’

Step 4: Add Members

An important step in how to add groups to Outlook is adding the actual members. To do this, click on ‘Add Members’ in the top ribbon. You can choose to add emails from the address book, from your contacts, or by creating a new contact.

Final Thoughts

Setting up email groups in Outlook isn’t only functional but easy as well. If you want to learn how to set up an email group in Outlook, refer to the steps above and start sending bulk emails conveniently. You no longer have to wonder, ‘How do I create an email group in Outlook?’